• The company constantly had 4–6 vacancies open. The HR department manually reviewed resumes, contacted candidates, organized interviews, and managed the onboarding process. Due to business growth:

• • The HR department was overloaded, and communication with candidates was delayed
• • Emails with test assignments were often forgotten or delayed
• • Onboarding was fragmented: new hires received documents in parts, not all became familiar with policies

• We implemented a full digital recruitment and onboarding cycle:

• • AI recruiter (chatbot): conducts primary screening, asks clarifying questions, forms a suitability assessment
• • Automated interview scheduling system (integration with Google Calendar)
• • Automated email chain: sending test assignments, reminders, thank you notes
• • Digital onboarding bot: a virtual assistant that introduces the new hire to corporate policies, team structure, and internal services

• • Interviews with HR and Technical Director (2 days)
• • Configuring the GPT model based on company vacancy examples
• • Development of chatbot scenarios and email templates
• • Installation of a dashboard for tracking candidate statuses

• • Time to fill a vacancy decreased from 21 to 12 days
• • 80% of communication with candidates is automated
• • 100% of new hires completed onboarding within the first 3 days
• • The HR department freed up to 30% of time, which is now spent on developing the employer brand